This page explains, in plain terms, what your monthly screening report means, what to do with it, and where to verify anything yourself on the official government sources. It is a reference, not a sales page.
Each month we take the roster you gave us — staff, contractors, and vendors — and check every name against three official federal sources:
Every name on your roster comes back with one of two results:
A name-only match is not proof of exclusion. Two different people can share a name. Before you act on a flag in any way, verify it yourself on the official OIG database, which is the only source that can confirm identity using a Social Security Number (for a person) or an Employer Identification Number (for an entity). Here is the exact process:
If you are unsure how to read a specific flag on your report, email us and we'll walk you through where it came from. We will point you to the record and the tool — the verification itself, using the private identifier, is always done by you.
A fully clear report is the outcome you want, and in most months for most practices, it is exactly what you'll see. It means no one on your roster matched an exclusion list this month. That is genuinely good news — and it is worth understanding why it still matters.
A clear report is not "nothing happened." It is a dated, on-file record that you met your screening obligation this month. The value of screening is as much in the documentation as in the catch. If a payer or auditor ever asks whether you were checking, your stack of dated clear reports is the answer — calmly, on paper, without scrambling.
The exclusion lists are living lists. The OIG updates the LEIE every month, by the 10th. Someone who is clear today can be added next month. A single check at hire, or once a year, leaves a gap during which an excluded person could be on your payroll touching billable claims — and the standard the OIG applies is "knew or should have known." Good intentions are not a defense; a documented monthly check is.
That is why the cadence matters as much as the check itself. Screening monthly does two things at once: it catches a new exclusion the month it appears, and it produces the continuous, dated paper trail that demonstrates diligence if you are ever reviewed. Missing months is precisely the gap enforcement looks for.
Everything in your report and in this guide traces back to public federal law and public government databases. You never have to take our word for any of it — here is where to read it yourself.
Official databases you can search yourself, free:
A flag is a potential match, not a confirmed exclusion. Our screening compares the names you give us against public government lists. Name matching alone cannot confirm that a specific person is excluded. Only verification with a Social Security Number or Employer Identification Number on the official OIG database can do that, and that step is yours.
We provide a screening and documentation service based on public federal data. We do not make hiring, firing, contracting, or disciplinary decisions, and nothing in your report is an instruction to take any such action. Any employment or contracting action must follow your own independent verification on the official sources and your own judgment with qualified advisors.
This guide and your report are informational and are not legal advice. For your specific obligations, consult qualified healthcare compliance counsel. Civil penalty figures cited anywhere in our materials are statutory maximums that are periodically adjusted for inflation — confirm current amounts at oig.hhs.gov.
You remain responsible for compliance. Our service is designed to help you screen consistently and keep dated records; it does not transfer your legal obligation to us. Verify potential matches promptly, keep your reports on file, and screen every month.
Questions about anything on this page or in your report? Email support@cfaisolutions.com — we typically reply the same day.
